Job Description

Garbo Group is a leading fashion accessories company that designs, develops, and distributes fashion accessories to retailers in North America. Our team is talented, creative, and detailed. We have over a century of collective experience and are recognized as one of the most knowledgeable and influential groups in our industry.

What are we looking for?

The Senior Executive Assistant to the COO is responsible for providing high-level administrative support to the Chief Operating Officer (COO) of the company. The ideal candidate must be a self-starter, have excellent organizational skills, and be able to prioritize tasks effectively to ensure the COO's schedule is managed efficiently. The Senior Executive Assistant must be able to work in a fast-paced environment and be comfortable working under pressure, while always maintaining a professional demeanor. The Senior Executive Assistant must be proactive, able to anticipate the COO's needs, and demonstrate an elevated level of discretion and confidentiality.

What will you be doing?

• Manage the COO's calendar, appointments, email communications, phone calls, and travel arrangements
• Coordinate board meetings, client relations, and company-wide events
• Assist in project management and company operations while providing regular project updates to the COO, identifying any issues or roadblocks, and proposing solutions.
• Conduct research to support decision-making
• Draft and edit correspondence, presentations, and legal documents
• Oversee corporate communications, including speeches and social media content
• Handle confidential information with discretion
• Manage travel, expenses, and office staff
• Perform personal errands and assist with family and estate management as needed

What qualifications and skills do you need?

• Bachelor's degree or equivalent experience in a related field
• Minimum 5 years of experience as an executive assistant, preferably in a senior role
• Experience in privately held companies or family office is an asset
• Exceptional organizational, project management, and multitasking skills
• Strong interpersonal and communication skills, both written and verbal
• Proficient in Microsoft Office Suite and other relevant software
• Flexibility to work outside of standard business hours as needed

The Senior Executive Assistant to the COO is an essential member of the executive team, and the ideal candidate must be able to thrive in a fast-paced environment while supporting the COO in achieving their goals. This position offers an excellent opportunity for professional growth and advancement within the organization.

Are you interested in joining our team?

If you are a reliable and present individual with a passion for supporting senior leaders, we want to hear from you! Please submit your resume and a cover letter explaining why you would be the perfect fit for this role.

Only the candidates who have been shortlisted will be contacted.

Garbo Group Inc. is an equal opportunity employer. We are compliant with AODA legislation; if you require work related accommodations, please let us know.

Job Type: Full-time

Benefits:

• Casual dress
• Company events
• On-site parking
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• North York, ON M6B 1P5: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 2023-05-23

Similar Jobs